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  • Writer's pictureMilette

Virtual Assistant Business Tools You Must Learn

Updated: May 25, 2019

If you are new to Virtual Assistant work, you may be surprised (and overwhelmed) of different apps and software that you can use in online work.

The tools that you need to learn will greatly depend on the kind of work that you will do and/or your client’s preference.

As you move forward, there are lots of business tools that you will find out there but I wanted to share here the basic stuff that you need to know especially if you are just starting with your freelancing work.

My goal is to teach you how to become a virtual assistant and I hope this list will help.

“If you give people tools, and they use their natural abilities and their curiosity, they will develop things in ways that will surprise you very much beyond what you might have expected.” - Bill Gates

Here’s the list of tools that you must learn:

🖊️ Gmail - See this link for tips and tricks to get started

🖊️ Gmail Calendar - See this link for the tips library

🖊️ Skype - Learn at least how to add a contact, how to do a screen share, how to create a group. I also find this article very useful.

🖊️Jing Screenshot - Learn how to take a screenshot, how to get a screenshot link and how to record a video of your screen.

🖊️ Google Drive/Documents/Spreadsheet/Form/Slides - This is highly preferred to use instead of MSOffice that we are accustomed to.

🖊️ Dropbox - Though I prefer using Google Drive for document sharing, a lot of clients use this for file storage.

🖊️ Grammarly - Grammar and spell checker. You can use this on creating your profile, your cover letter and you can use it all throughout your VA journey.

🖊️ Gimp - A free software used for image manipulation. An alternative to the more popular Photoshop.

Please follow my Pinterest Board for other tools that you will surely use in your VA career.

I thought of creating a Pinterest board because I will keep on updating it whenever I find a gem that is worth sharing.

To Conclude

To thrive as a Virtual Assistant, it is very important that you be aware of the time spent on your task (whether you are being paid hourly or on a fixed-price).

Thus, before you begin your tasks, see how can you be more productive by looking for tools that will help you expedite your work without sacrificing the quality of your output. Have in mind, the goal is to be productive instead of busy.

Does this article help? Are you kind of overwhelmed on things that you need to learn or are you up to the challenge? Share in the comments below.

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1 Comment

Mar 21, 2023

Thanks for the interesting article. Our company is constantly improving the software to facilitate the work of the personnel department.

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